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Sunday 24th June 2018

10am till 4pm at Barleylands Farm Park, CM11 2UD

Got a Question?

Iíve put some of the most common questions and answers here ..... Iíll add more as they crop up .....

If you have a question thatís not answered below, please do contact me at admin@basildonbusrally.com or visit the Twitter profile or Facebook page (links at the bottom of every page).

If youíd just like a general idea of what the rally is like, check our feedback from the 2016 rally by clicking here.

To help you find the question youíre looking for, I have grouped them under the following headings:



Bus Owners (Rally)

Bus Owners (Bus Services)

Sales Stall Holders


Q. What time does the event start and finish?
A. The rally at Barleylands runs from 10am to 4pm


Q. How much does the event cost?
A. Nothing! Entry to the Barleylands rally site is FREE of charge, and all of our buses are FREE to ride on. That being said, it has cost a lot of money to put this event on. You can show your support by purchasing a souvenir programme for £3, available from rally control on the day.


Q. Is it ok to have a barbecue on the rally field?
A. No. Fires, barbecueís and anything similar are not allowed on the rally field. The only food cooking permitted on site will be official food caterers booked by us; these people have particular procedures in place to control the risks they bring with their activities.


Q. Is it ok to eat my lunch on the buses?
A. Most of the buses used on the FREE bus services are privately owned preserved vehicles. Please respect the vehicles and their owners by refraining from eating or drinking whilst on board.


Q. Can I hire any of the buses?
A. The vast majority of the buses attending the rally are privately owned preserved vehicles. These types of vehicle cannot usually be hired as they wonít have the appropriate MOT, Insurance or operators licence as required for Hire & Reward work. To hire a bus or coach, you should speak to an actual bus or coach company.



Q. Do you have disabled parking?
A. There is disabled parking available at Barleylands, where the bus rally site is being hosted. All car parks in Basildon town centre have disabled parking spaces.


Q. Can buses used on the free services carry wheelchairs or unfolded buggies?
A. Unfortunately the vast majority of the buses on the FREE bus service are vintage vehicles built long before the concept of accessibility was incorporated into bus design; therefore weíre unable to accommodate unfolded wheelchairs or buggies. Most buses have steps that need to be negotiated when boarding.


Q. Do you have disabled toliets?
A. Yes. Fully accessible toilets for the disabled are available at both Barleylands and within Basildon town centre.


Bus Owners (Rally)

Q. What time should I arrive at the bus rally?
A. I expect to be able to receive and park vehicles from 9am; prior to that Iíll be busy dealing with stall holders. The rally is effectively open to the public from 10am, so if you can Iíd like to see you by then but some will be traveling a long distance so Iíll be pleased to see you whatever time you arrive.


Q. Can our group park our buses together at the rally?
A. That shouldnít be a problem - best way to achieve this would be to ensure you arrive together as Iíll generally park buses in the order that they arrive.


Q. Do I have to book my bus in or can I just turn up on the day?
A. You can turn up the day without booking in, but I would ask that you make the effort to book in if at all possible.
I would appreciate having a rough idea of the expected number of vehicles attending so that I can be as prepared as possible to receive and park you with the minimum amount of fuss. Also, I can only list your vehicle in the programme if I know its coming!
**programme cut off is midday on Friday 16th June 2017**


Bus Owners (Bus Services)

Q. What time should I arrive?
A. It very much depends on whether youíve offered to help start up the bus station shuttle service or you are operating a feeder service. In any case please be aware that the bus station is restricted solely to buses that are either booked to drop off or pick up passengers. No other buses should enter the bus station at any time. Please be aware that there is a strict time limit on how long buses may occupy a stand for so please try to avoid arriving on stand earlier than booked. There is some limited parking available near to the bus station which Iíll advise you of in your joining instructions.

It may well be appropriate to go to and park up at the Barleylands rally site first, especially if you need to offer your vehicle for service as our main bus service controller will be located at Barleylands.


Q. Will you be making fuel payments to drivers/owners?
A. No.

The event costs a lot of money to put on (Barleylands site hire, liability insurance, and advertising to name a few things). My only income is from the sales stall pitches, the raffle, and the programme (if we shift enough copies); fuel payments would make the event unviable. In any case, although a donation towards fuel would not mean making a profit, making a payment could be interpreted by the likes of VOSA as operating a hire & reward service (payment made in return for services provided). The spirit of the law, and indeed insurance policies, require that buses operate entirely for free (no payment or donation of any kind) and that is the position I support. Owners/drivers should therefore offer their vehicles with this in mind.


Q. Do I have to book my bus in or can I just turn up on the day?
A. Because we intend to fulfill our timetables on the day, it will be possible to offer your bus for service upon arrival or during the day. Priority will be given on a first come first served basis.


Q. I want to operate my bus in service; are there any restrictions I need to be aware of?
A. Whilst Iím happy to accept offers involving buses or coaches from any area or era, First Essex have stipulated that rear platform vehicles cannot operate within Basildon bus station. We are trying an additional service to Billericay railway station this year so that owners of rear platform vehicles have an opportunity to operate their vehicles in service.


Q. I want to operate my bus in service; do I have to complete a minimum number of trips?
A. The choice of how much you do is entirely yours.


Q. Iím planning to operate a feeder service; are there any restrictions I need to be aware of?

A. If you intend to run a feeder service please advise me of your plans via email at admin@basildonbusrally.com. It is important to note that that there is a departure charge levied by First Essex for each use of the bus station along with very particular health & safety requirements that Iíve had to agree compliance with, so if you are planning to use the bus station as part of a feeder service you must let me know first to avoid any issues!

Please be aware that rear platform buses are not allowed in Basildon bus station.

Sales Stall Holders

Q. Do I have to book a place in advance?
A. Yes, it is absolutely essential that you download a booking form and return it to me with your payment in order to secure your pitch. **cut off point is 5pm on Monday 12th June 2017**


Q. How much are your sales pitches?
A. £3 per foot frontage. If you require a non standard sized pitch (ie, deeper than two tables worth), please contact me by email at: admin@basildonbusrally.com to discuss your requirements.


Q. Is the pitch fee refundable?
A. Unfortunately the pitch fee isnít refundable. The fee that stall holders pay is the only income for the rally and goes towards hiring the Barleylands site, advertising the rally and paying for the rallyís equipment such as the rubbish bins, staff radios & Hi-viz, signage, etc.


Q. Will your liability insurance cover my stall?
A. No, my liability insurance policy specifically excludes traders. You must arrange your own public liability insurance cover as this is a condition of my hire agreement with Barleylands. It is also a condition of my hire agreement with Barleylands that all electrical equipment is correctly PAT tested.


Q. What time should I arrive on the day?
A. You can arrive from 7.30am. Please try to avoid arriving earlier as I need to have the site ready to receive you. You should be ready to trade by 10am.


Q. Do you supply tables?
A. No. You will need to supply everything you need for your stall yourself.


Q. Is your sales area undercover?
A. No. Sales stalls will be outside so you may need to ensure you have appropriate weather protection available to protect your stock.


Q. Can I park my vehicle alongside my stall?
A. Yes. You can park vehicle behind your stall.

However, should the weather in the week leading up to the rally render the rally field unusable, I may need to implement the alternative arrangements which see the buses parked on the hardstanding overflow car park area - in this instance it will not be possible to park your vehicle adjacent to your stall due to space constraints.


Q. Is electricity and water available?
A. There is no electricity available. Drinking water is available.

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 2015 - 2017 (unless stated otherwise)

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